IVS Wiki:VALT 6 Manual - Schedule

Overview

The Schedule section is used to automate future recordings. Schedules can automatically start and stop recordings on a single or recurring instance with the information that you enter in advance.

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Adding a New Schedule

Clicking on this button in the upper right corner will pull up the new schedule menu on the left side. Along the bottom of this ribbon, there are five icons for the following sections:

Information, Sharing, Author, Retention, and Control.

Information

In this area, select the Room for the Schedule and add the Information Template.

Information Template

Fill out your information template with the appropriate information for the schedule. The template will be applied to all recordings in the series.

Date and Time

Use this section to define the time(s) that the scheduled recording should run.

Date

This field defines the date of the first instance of the Schedule.

Time

This field defines the time of day for the schedule.

✎Give yourself some buffer room in case you start early or run long!

Duration

This field defines how long the Scheduled recording runs.

Repeat

This option defines whether the Schedule run once or multiple times as part of a series of recordings occurring at the same time in the same room.

Daily

Selecting this option will cause the Schedule to run every day at the specified time.

Weekly

Selecting this option will cause the Schedule to run each week on the same day of the week. You can select additional days of the week, if the schedule should occur on multiple days of the week.

Monthly

Selecting this option will cause the Schedule to run each month on the specified date (e.g. the 1st of every month).

Sharing

Author

Retention

Control

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Exceptions

Clicking this button will pull up the new exception menu, exceptions being days where all scheduled recordings are suspended (example: holidays).

View All

View every day currently set as an exception. Clicking the X next to an exception will remove it from the list.

Add to Exceptions

Select a date, insert a name, and click this button to add the date to your exceptions list.

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Views

Table View

View the scheduled recordings in a grid with the following columns:

Name, Room, Author, Starts, Duration, and Repeat.

Sortable Column Headers

Clicking on any of the Column titles will sort results alphabetically or chronologically on the selected column. Click again to invert the order.

Name

This field shows the Title of the Schedule.

Room

This field shows what Room the Schedule will occur in.

Author

This field shows who is the Author of the scheduled Recordings.

Starts

This field shows when the Schedule will run next.

Duration

This field shows how long the Scheduled recording will run.

Repeat

This field shows what days the Schedule will occur, if it has multiple occurrences.

Reading the Table View

Scheduled recordings will display in the following ways:

Scheduled Recordings

Recordings that are scheduled with no overlap will show in white.

Conflicting Schedules

Schedules that are scheduled to occur in the same space at the same time will appear in red with an alert icon on the right side. When two schedules overlap, the second one chronologically will only start once the first one has been stopped.

Exceptions

Any scheduled recordings on days that are marked as exceptions will display in red and be crossed out.

Edit a Schedule

Hover over a scheduled recording and click the pencil icon to modify the pre-defined Information, Sharing, Author, Retention, or Control settings.

Delete a Schedule

Hover over a scheduled recording and click the trash can icon to permanently delete future occurrences of the schedule.

Search

Search for any scheduled recording by typing in text from the Name, Room, or Author.

Pagination

In the bottom right corner, select how many schedules you want to appear per page.

Timeline View

View the scheduled recordings in a daily calendar format, sorted by Room and Time of Day.

Add New Schedule

While in the Timeline View, click the plus button next to any room name on the left side to create a new schedule specifically for that room.

Date

Select the date you wish to view in the upper left corner.

Reading the Timeline View

Scheduled recordings will display in the following ways:

Scheduled Recordings

Recordings that are scheduled with no overlap will show in blue. Click on a recording to view the Name, Author, and Start and End times.

Conflicting Schedules

Schedules that are scheduled to occur in the same space at the same time will appear in orange. When two schedules overlap, the second one chronologically will only start once the first one has been stopped.

Exceptions

Any scheduled recordings on days that are marked as exceptions will display in red and be crossed out.

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