IVS Wiki:VALT 6 Manual - Schedule
Overview
The Schedule section is used to automate future recordings. Schedules can automatically start and stop recordings on a single or recurring instance with the information that you enter in advance.
Adding a New Schedule
Clicking on this button in the upper right corner will pull up the new schedule menu on the left side. Along the bottom of this ribbon, there are five icons for the following sections:
Information, Sharing, Author, Retention, and Control.
Information
Information Template
Fill out your information template with the appropriate information for the schedule. The template will be applied to all recordings in the series.
Date and Time
Use this section to define the time(s) that the scheduled recording should run.
Date
This field defines the date of the first instance of the Schedule.
Time
This field defines the time of day for the schedule.
✎Think about giving yourself some buffer room in case you start early or run long!
Duration
This field defines how long the Scheduled recording runs.
Repeat
This option defines whether the Schedule will be one-and-done or part of a series of recordings occurring at the same time
Daily
test
Sharing
Author
Retention
Control
Exceptions
Clicking this button will pull up the new exception menu, exceptions being days where all scheduled recordings are suspended (example: holidays).
View All
View every day currently set as an exception. Clicking the X next to an exception will remove it from the list.
Add to Exceptions
Select a date, insert a name, and click this button to add the date to your exceptions list.
Views
Table View
View the scheduled recordings in a grid with the following columns:
Name, Room, Author, Starts, Duration, and Repeat.
Sortable Column Headers
Clicking on any of the Column titles will sort results alphabetically or chronologically on the selected column. Click again to invert the order.
Name
This field shows the Title of the Schedule.
Room
This field shows what Room the Schedule will occur in.
Author
This field shows who is the Author of the scheduled Recordings.
Starts
This field shows when the Schedule will run next.
Duration
This field shows how long the Scheduled recording will run.
Repeat
This field shows what days the Schedule will occur, if it has multiple occurrences.
Reading the Table View
Scheduled recordings will display in the following ways:
Scheduled Recordings
Recordings that are scheduled with no overlap will show in white.
Conflicting Schedules
Schedules that are scheduled to occur in the same space at the same time will appear in red with an alert icon on the right side. When two schedules overlap, the second one chronologically will only start once the first one has been stopped.
Exceptions
Any scheduled recordings on days that are marked as exceptions will display in red and be crossed out.
Edit a Schedule
Hover over a scheduled recording and click the pencil icon to modify the pre-defined Information, Sharing, Author, Retention, or Control settings.
Delete a Schedule
Hover over a scheduled recording and click the trash can icon to permanently delete future occurrences of the schedule.
Search
Search for any scheduled recording by typing in text from the Name, Room, or Author.
Pagination
In the bottom right corner, select how many schedules you want to appear per page.
Timeline View
View the scheduled recordings in a daily calendar format, sorted by Room and Time of Day.
Add New Schedule
While in the Timeline View, click the plus button next to any room name on the left side to create a new schedule specifically for that room.
Date
Select the date you wish to view in the upper left corner.
Reading the Timeline View
Scheduled recordings will display in the following ways:
Scheduled Recordings
Recordings that are scheduled with no overlap will show in blue. Click on a recording to view the Name, Author, and Start and End times.
Conflicting Schedules
Schedules that are scheduled to occur in the same space at the same time will appear in orange. When two schedules overlap, the second one chronologically will only start once the first one has been stopped.
Exceptions
Any scheduled recordings on days that are marked as exceptions will display in red and be crossed out.
